---
title: Collection Access Control
label: Collections
order: 20
desc: With Collection-level Access Control you can define which users can create, read, update or delete Collections.
keywords: collections, access control, permissions, documentation, Content Management System, cms, headless, javascript, node, react, nextjs
---

Collection Access Control is [Access Control](../access-control/overview) used to restrict access to Documents within a [Collection](../getting-started/concepts#collections), as well as what they can and cannot see within the [Admin Panel](../admin/overview) as it relates to that Collection.

To add Access Control to a Collection, use the `access` property in your [Collection Config](../configuration/collections):

```ts
import type { CollectionConfig } from 'payload'

export const CollectionWithAccessControl: CollectionConfig = {
  // ...
  access: {
    // highlight-line
    // ...
  },
}
```

## Config Options

Access Control is specific to the operation of the request.

To add Access Control to a Collection, use the `access` property in your [Collection Config](../configuration/collections):

```ts
import type { CollectionConfig } from 'payload';

export const CollectionWithAccessControl: CollectionConfig = {
  // ...
  // highlight-start
  access: {
    create: () => {...},
    read: () => {...},
    update: () => {...},
    delete: () => {...},

    // Auth-enabled Collections only
    admin: () => {...},
    unlock: () => {...},

    // Version-enabled Collections only
    readVersions: () => {...},
  },
  // highlight-end
}
```

The following options are available:

| Function     | Allows/Denies Access                                                 |
| ------------ | -------------------------------------------------------------------- |
| **`create`** | Used in the `create` operation. [More details](#create).             |
| **`read`**   | Used in the `find` and `findByID` operations. [More details](#read). |
| **`update`** | Used in the `update` operation. [More details](#update).             |
| **`delete`** | Used in the `delete` operation. [More details](#delete).             |

If a Collection supports [`Authentication`](../authentication/overview), the following additional options are available:

| Function     | Allows/Denies Access                                                                     |
| ------------ | ---------------------------------------------------------------------------------------- |
| **`admin`**  | Used to restrict access to the [Admin Panel](../admin/overview). [More details](#admin). |
| **`unlock`** | Used to restrict which users can access the `unlock` operation. [More details](#unlock). |

If a Collection supports [Versions](../versions/overview), the following additional options are available:

| Function           | Allows/Denies Access                                                                                                                                   |
| ------------------ | ------------------------------------------------------------------------------------------------------------------------------------------------------ |
| **`readVersions`** | Used to control who can read versions, and who can't. Will automatically restrict the Admin UI version viewing access. [More details](#read-versions). |

### Create

Returns a boolean which allows/denies access to the `create` request.

To add create Access Control to a Collection, use the `create` property in the [Collection Config](../configuration/collections):

```ts
import type { CollectionConfig } from 'payload'

export const CollectionWithCreateAccess: CollectionConfig = {
  // ...
  access: {
    // highlight-start
    create: ({ req: { user }, data }) => {
      return Boolean(user)
    },
    // highlight-end
  },
}
```

The following arguments are provided to the `create` function:

| Option     | Description                                                                                                                   |
| ---------- | ----------------------------------------------------------------------------------------------------------------------------- |
| **`req`**  | The [Request](https://developer.mozilla.org/en-US/docs/Web/API/Request) object containing the currently authenticated `user`. |
| **`data`** | The data passed to create the document with.                                                                                  |

### Read

Returns a boolean which allows/denies access to the `read` request.

To add read Access Control to a Collection, use the `read` property in the [Collection Config](../configuration/collections):

```ts
import type { CollectionConfig } from 'payload'

export const CollectionWithReadAccess: CollectionConfig = {
  // ...
  access: {
    // highlight-start
    read: ({ req: { user } }) => {
      return Boolean(user)
    },
    // highlight-end
  },
}
```

<Banner type="success">
  **Tip:** Return a [Query](../queries/overview) to limit the Documents to only
  those that match the constraint. This can be helpful to restrict users' access
  to specific Documents. [More details](../queries/overview).
</Banner>

As your application becomes more complex, you may want to define your function in a separate file and import them into your Collection Config:

```ts
import type { Access } from 'payload'

export const canReadPage: Access = ({ req: { user } }) => {
  // Allow authenticated users
  if (user) {
    return true
  }

  // By returning a Query, guest users can read public Documents
  // Note: this assumes you have a `isPublic` checkbox field on your Collection
  return {
    isPublic: {
      equals: true,
    },
  }
}
```

The following arguments are provided to the `read` function:

| Option    | Description                                                                                                                   |
| --------- | ----------------------------------------------------------------------------------------------------------------------------- |
| **`req`** | The [Request](https://developer.mozilla.org/en-US/docs/Web/API/Request) object containing the currently authenticated `user`. |
| **`id`**  | `id` of document requested, if within `findByID`.                                                                             |

### Update

Returns a boolean which allows/denies access to the `update` request.

To add update Access Control to a Collection, use the `update` property in the [Collection Config](../configuration/collections):

```ts
import type { CollectionConfig } from 'payload'

export const CollectionWithUpdateAccess: CollectionConfig = {
  // ...
  access: {
    // highlight-start
    update: ({ req: { user } }) => {
      return Boolean(user)
    },
    // highlight-end
  },
}
```

<Banner type="success">
  **Tip:** Return a [Query](../queries/overview) to limit the Documents to only
  those that match the constraint. This can be helpful to restrict users' access
  to specific Documents. [More details](../queries/overview).
</Banner>

As your application becomes more complex, you may want to define your function in a separate file and import them into your Collection Config:

```ts
import type { Access } from 'payload'

export const canUpdateUser: Access = ({ req: { user }, id }) => {
  // Allow users with a role of 'admin'
  if (user.roles && user.roles.some((role) => role === 'admin')) {
    return true
  }

  // allow any other users to update only oneself
  return user.id === id
}
```

The following arguments are provided to the `update` function:

| Option     | Description                                                                                                                   |
| ---------- | ----------------------------------------------------------------------------------------------------------------------------- |
| **`req`**  | The [Request](https://developer.mozilla.org/en-US/docs/Web/API/Request) object containing the currently authenticated `user`. |
| **`id`**   | `id` of document requested to update.                                                                                         |
| **`data`** | The data passed to update the document with.                                                                                  |

### Delete

Similarly to the Update function, returns a boolean or a [query constraint](/docs/queries/overview) to limit which documents can be deleted by which users.

To add delete Access Control to a Collection, use the `delete` property in the [Collection Config](../configuration/collections):

```ts
import type { CollectionConfig } from 'payload'

export const CollectionWithDeleteAccess: CollectionConfig = {
  // ...
  access: {
    // highlight-start
    delete: ({ req: { user } }) => {
      return Boolean(user)
    },
    // highlight-end
  },
}
```

As your application becomes more complex, you may want to define your function in a separate file and import them into your Collection Config:

```ts
import type { Access } from 'payload'

export const canDeleteCustomer: Access = async ({ req, id }) => {
  if (!id) {
    // allow the admin UI to show controls to delete since it is indeterminate without the `id`
    return true
  }

  // Query another Collection using the `id`
  const result = await req.payload.find({
    collection: 'contracts',
    limit: 0,
    depth: 0,
    where: {
      customer: { equals: id },
    },
  })

  return result.totalDocs === 0
}
```

The following arguments are provided to the `delete` function:

| Option    | Description                                                                                                                                            |
| --------- | ------------------------------------------------------------------------------------------------------------------------------------------------------ |
| **`req`** | The [Request](https://developer.mozilla.org/en-US/docs/Web/API/Request) object with additional `user` property, which is the currently logged in user. |
| **`id`**  | `id` of document requested to delete.                                                                                                                  |

### Admin

If the Collection is used to access the [Admin Panel](../admin/overview#the-admin-user-collection), the `Admin` Access Control function determines whether or not the currently logged in user can access the admin UI.

To add Admin Access Control to a Collection, use the `admin` property in the [Collection Config](../configuration/collections):

```ts
import type { CollectionConfig } from 'payload'

export const CollectionWithAdminAccess: CollectionConfig = {
  // ...
  access: {
    // highlight-start
    admin: ({ req: { user } }) => {
      return Boolean(user)
    },
    // highlight-end
  },
}
```

The following arguments are provided to the `admin` function:

| Option    | Description                                                                                                                   |
| --------- | ----------------------------------------------------------------------------------------------------------------------------- |
| **`req`** | The [Request](https://developer.mozilla.org/en-US/docs/Web/API/Request) object containing the currently authenticated `user`. |

### Unlock

Determines which users can [unlock](/docs/authentication/operations#unlock) other users who may be blocked from authenticating successfully due to [failing too many login attempts](/docs/authentication/overview#config-options).

To add Unlock Access Control to a Collection, use the `unlock` property in the [Collection Config](../configuration/collections):

```ts
import type { CollectionConfig } from 'payload'

export const CollectionWithUnlockAccess: CollectionConfig = {
  // ...
  access: {
    // highlight-start
    unlock: ({ req: { user } }) => {
      return Boolean(user)
    },
    // highlight-end
  },
}
```

The following arguments are provided to the `unlock` function:

| Option    | Description                                                                                                                   |
| --------- | ----------------------------------------------------------------------------------------------------------------------------- |
| **`req`** | The [Request](https://developer.mozilla.org/en-US/docs/Web/API/Request) object containing the currently authenticated `user`. |

### Read Versions

If the Collection has [Versions](../versions/overview) enabled, the `readVersions` Access Control function determines whether or not the currently logged in user can access the version history of a Document.

To add Read Versions Access Control to a Collection, use the `readVersions` property in the [Collection Config](../configuration/collections):

```ts
import type { CollectionConfig } from 'payload'

export const CollectionWithVersionsAccess: CollectionConfig = {
  // ...
  access: {
    // highlight-start
    readVersions: ({ req: { user } }) => {
      return Boolean(user)
    },
    // highlight-end
  },
}
```

The following arguments are provided to the `readVersions` function:

| Option    | Description                                                                                                                   |
| --------- | ----------------------------------------------------------------------------------------------------------------------------- |
| **`req`** | The [Request](https://developer.mozilla.org/en-US/docs/Web/API/Request) object containing the currently authenticated `user`. |
