feat: adds ability to define base filter for list view (#9177)

Adds the ability to define base list view filters, which is super
helpful when you're doing multi-tenant things in Payload.

docs/admin/collections.mdx

@@ -42,6 +42,7 @@ The following options are available:
 | **`components`**                 | Swap in your own React components to be used within this Collection. [More details](#custom-components).                                                                                                                     |
 | **`listSearchableFields`**       | Specify which fields should be searched in the List search view. [More details](#list-searchable-fields).                                                                                                             |
 | **`pagination`**                 | Set pagination-specific options for this Collection. [More details](#pagination).                                                                                                                                     |
+| **`baseListFilter`**             | You can define a default base filter for this collection's List view, which will be merged into any filters that the user performs.                                                                                   |
 
 ### Custom Components
 

packages/next/src/views/List/index.tsx

@@ -117,7 +117,7 @@ export const renderListView = async (
 
     const page = isNumber(query?.page) ? Number(query.page) : 0
 
-    const whereQuery = mergeListSearchAndWhere({
+    let whereQuery = mergeListSearchAndWhere({
       collectionConfig,
       search: typeof query?.search === 'string' ? query.search : undefined,
       where: (query?.where as Where) || undefined,
@@ -135,6 +135,21 @@ export const renderListView = async (
             ? collectionConfig.defaultSort
             : undefined)
 
+    if (typeof collectionConfig.admin?.baseListFilter === 'function') {
+      const baseListFilter = await collectionConfig.admin.baseListFilter({
+        limit,
+        page,
+        req,
+        sort,
+      })
+
+      if (baseListFilter) {
+        whereQuery = {
+          and: [whereQuery, baseListFilter].filter(Boolean),
+        }
+      }
+    }
+
     const data = await payload.find({
       collection: collectionSlug,
       depth: 0,

packages/payload/src/collections/config/client.ts

@@ -20,7 +20,7 @@ export type ServerOnlyCollectionProperties = keyof Pick<
 
 export type ServerOnlyCollectionAdminProperties = keyof Pick<
   SanitizedCollectionConfig['admin'],
-  'hidden'
+  'baseListFilter' | 'hidden'
 >
 
 export type ServerOnlyUploadProperties = keyof Pick<
@@ -75,6 +75,7 @@ const serverOnlyUploadProperties: Partial<ServerOnlyUploadProperties>[] = [
 
 const serverOnlyCollectionAdminProperties: Partial<ServerOnlyCollectionAdminProperties>[] = [
   'hidden',
+  'baseListFilter',
   // 'preview' is handled separately
   // `livePreview` is handled separately
 ]

packages/payload/src/collections/config/types.ts

@@ -39,12 +39,14 @@ import type {
   TypedAuthOperations,
   TypedCollection,
   TypedCollectionSelect,
+  TypedLocale,
 } from '../../index.js'
 import type {
   PayloadRequest,
   SelectType,
   Sort,
   TransformCollectionWithSelect,
+  Where,
 } from '../../types/index.js'
 import type { SanitizedUploadConfig, UploadConfig } from '../../uploads/types.js'
 import type {
@@ -253,7 +255,16 @@ export type AfterForgotPasswordHook = (args: {
   context: RequestContext
 }) => any
 
+export type BaseListFilter = (args: {
+  limit: number
+  locale?: TypedLocale
+  page: number
+  req: PayloadRequest
+  sort: string
+}) => null | Promise<null | Where> | Where
+
 export type CollectionAdminOptions = {
+  baseListFilter?: BaseListFilter
   /**
    * Custom admin components
    */

packages/payload/src/index.ts

@@ -804,6 +804,7 @@ export type {
   AfterRefreshHook as CollectionAfterRefreshHook,
   AuthCollection,
   AuthOperationsFromCollectionSlug,
+  BaseListFilter,
   BeforeChangeHook as CollectionBeforeChangeHook,
   BeforeDeleteHook as CollectionBeforeDeleteHook,
   BeforeLoginHook as CollectionBeforeLoginHook,

test/admin/collections/BaseListFilter.ts

@@ -0,0 +1,19 @@
+import type { CollectionConfig } from 'payload'
+
+export const BaseListFilter: CollectionConfig = {
+  slug: 'base-list-filters',
+  admin: {
+    baseListFilter: () => ({
+      title: {
+        not_equals: 'hide me',
+      },
+    }),
+    useAsTitle: 'title',
+  },
+  fields: [
+    {
+      name: 'title',
+      type: 'text',
+    },
+  ],
+}

test/admin/config.ts

@@ -3,6 +3,7 @@ import path from 'path'
 const filename = fileURLToPath(import.meta.url)
 const dirname = path.dirname(filename)
 import { buildConfigWithDefaults } from '../buildConfigWithDefaults.js'
+import { BaseListFilter } from './collections/BaseListFilter.js'
 import { CustomFields } from './collections/CustomFields/index.js'
 import { CustomIdRow } from './collections/CustomIdRow.js'
 import { CustomIdTab } from './collections/CustomIdTab.js'
@@ -154,6 +155,7 @@ export default buildConfigWithDefaults({
     CustomIdTab,
     CustomIdRow,
     DisableDuplicate,
+    BaseListFilter,
   ],
   globals: [
     GlobalHidden,

test/admin/e2e/2/e2e.spec.ts

@@ -43,6 +43,7 @@ describe('admin2', () => {
   let page: Page
   let geoUrl: AdminUrlUtil
   let postsUrl: AdminUrlUtil
+  let baseListFiltersUrl: AdminUrlUtil
   let customViewsUrl: AdminUrlUtil
 
   let serverURL: string
@@ -61,6 +62,7 @@ describe('admin2', () => {
 
     geoUrl = new AdminUrlUtil(serverURL, geoCollectionSlug)
     postsUrl = new AdminUrlUtil(serverURL, postsCollectionSlug)
+    baseListFiltersUrl = new AdminUrlUtil(serverURL, 'base-list-filters')
     customViewsUrl = new AdminUrlUtil(serverURL, customViews1CollectionSlug)
 
     const context = await browser.newContext()
@@ -777,6 +779,14 @@ describe('admin2', () => {
         ).toHaveText('Title')
       })
     })
+
+    describe('base list filters', () => {
+      test('should respect base list filters', async () => {
+        await page.goto(baseListFiltersUrl.list)
+        await page.waitForURL((url) => url.toString().startsWith(baseListFiltersUrl.list))
+        await expect(page.locator(tableRowLocator)).toHaveCount(1)
+      })
+    })
   })
 })
 

test/admin/payload-types.ts

@@ -27,6 +27,7 @@ export interface Config {
     customIdTab: CustomIdTab;
     customIdRow: CustomIdRow;
     'disable-duplicate': DisableDuplicate;
+    'base-list-filters': BaseListFilter;
     'payload-locked-documents': PayloadLockedDocument;
     'payload-preferences': PayloadPreference;
     'payload-migrations': PayloadMigration;
@@ -49,6 +50,7 @@ export interface Config {
     customIdTab: CustomIdTabSelect<false> | CustomIdTabSelect<true>;
     customIdRow: CustomIdRowSelect<false> | CustomIdRowSelect<true>;
     'disable-duplicate': DisableDuplicateSelect<false> | DisableDuplicateSelect<true>;
+    'base-list-filters': BaseListFiltersSelect<false> | BaseListFiltersSelect<true>;
     'payload-locked-documents': PayloadLockedDocumentsSelect<false> | PayloadLockedDocumentsSelect<true>;
     'payload-preferences': PayloadPreferencesSelect<false> | PayloadPreferencesSelect<true>;
     'payload-migrations': PayloadMigrationsSelect<false> | PayloadMigrationsSelect<true>;
@@ -307,6 +309,16 @@ export interface DisableDuplicate {
   updatedAt: string;
   createdAt: string;
 }
+/**
+ * This interface was referenced by `Config`'s JSON-Schema
+ * via the `definition` "base-list-filters".
+ */
+export interface BaseListFilter {
+  id: string;
+  title?: string | null;
+  updatedAt: string;
+  createdAt: string;
+}
 /**
  * This interface was referenced by `Config`'s JSON-Schema
  * via the `definition` "payload-locked-documents".
@@ -377,6 +389,10 @@ export interface PayloadLockedDocument {
     | ({
         relationTo: 'disable-duplicate';
         value: string | DisableDuplicate;
+      } | null)
+    | ({
+        relationTo: 'base-list-filters';
+        value: string | BaseListFilter;
       } | null);
   globalSlug?: string | null;
   user: {
@@ -604,6 +620,15 @@ export interface DisableDuplicateSelect<T extends boolean = true> {
   updatedAt?: T;
   createdAt?: T;
 }
+/**
+ * This interface was referenced by `Config`'s JSON-Schema
+ * via the `definition` "base-list-filters_select".
+ */
+export interface BaseListFiltersSelect<T extends boolean = true> {
+  title?: T;
+  updatedAt?: T;
+  createdAt?: T;
+}
 /**
  * This interface was referenced by `Config`'s JSON-Schema
  * via the `definition` "payload-locked-documents_select".

test/admin/seed.ts

@@ -27,6 +27,24 @@ export const seed = async (_payload) => {
           depth: 0,
           overrideAccess: true,
         }),
+      () =>
+        _payload.create({
+          collection: 'base-list-filters',
+          data: {
+            title: 'show me',
+          },
+          depth: 0,
+          overrideAccess: true,
+        }),
+      () =>
+        _payload.create({
+          collection: 'base-list-filters',
+          data: {
+            title: 'hide me',
+          },
+          depth: 0,
+          overrideAccess: true,
+        }),
       ...[...Array(11)].map((_, i) => async () => {
         const postDoc = await _payload.create({
           collection: postsCollectionSlug,